Immediately After The Event

Site Condition
After the event, another inspection should be carried out to make sure nothing has been left on the site which could be hazardous to future users. This inspection should also identify any damage which may have been caused during the event.  If any structures are left overnight, it must be ensured they are left in a safe condition and are safe from vandalism etc. If numerous structures are left, specific security arrangements may be required.

Accidents
If an accident occurs, the names and addresses of witnesses should be obtained, photographs taken and a report made by the organisers. You will also need to advise you own Insurance Company. If any accident or dangerous occurrence is reported, action must be taken to prevent any further incidents taking place.

You should also make sure that all notes are kept, as they will become legal documents in any future public enquiry or inquest in the Coroner’s Court.

Remember careful planning and organisation will help to ensure that your event is successful and above all safe.

Claims
Remember as the event organiser, you are responsible for the safety of everyone at the event. If anyone is hurt or injured because of your negligence, legal action will almost certainly follow. Should any person declare an intention to make a claim following an alleged incident associated with the event, you should contact your Insurers immediately.  They may also require a completed Accident Report Form.

If an incident does occur at your event, here are some questions that you will be asked:

• Was there a safety plan for this event?
• Were the emergency services and other agencies consulted?
• Were risk assessments completed?
• Had appropriate licences been obtained?
• Did you keep detailed logs as event organiser?
• Were evacuation routes clearly signed?
• Were emergency procedures properly explained and practised?
• Was there a clear chain of command and control?
• Were communications between key personnel and the crowd adequate